Author Guidelines

National Journal of Basic Medical Sciences

Instructions to the Author

Author guidelines in PDF

* Note: Plagiarized articles will not be entertained.

           First author should be life member of Society for Basic Medical Sciences.

National Journal of Basic Medical Sciences (NJBMS) a quarterly peer-reviewed National journal is being published under the auspices of the National Society of Basic Medical Sciences a publication of Vinayaka Mission’s Kirupananda Variyar Medical College a constituent college of Vinayaka Missions University. Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors (October 2006). The uniform requirements and specific requirement of NJBMS are summarized below.


Scope of the journal
The journal will cover studies related to Anatomy, Physiology, Biochemistry, Microbiology, Pathology and Pharmacology.

The Editorial Process
The manuscripts will be reviewed for possible publication with the understanding that they are being submitted to one journal at a time and have not been published, simultaneously submitted or already accepted for publication elsewhere.The Editors review all submitted manuscripts initially. Manuscripts with insufficient originality, serious scientific and technical flaws or lack of a significant message are rejected. All manuscripts received are duly acknowledged. Manuscripts are sent to two or more expert reviewers without revealing the identity of the contributors to the reviewers. Each manuscript is also assigned to a member of the editorial team, who based on the comments from the reviewers takes a final decision on the manuscript. The contributors will be informed about the reviewers' comments and acceptance/rejection of manuscript.


Contribution Details: 

Contributors should provide a description of what each of them contributed towards the manuscript. Description should be divided in following categories, as applicable: concepts, design, definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript preparation, manuscript editing and manuscript review. Authors' contributions will be printed on the first page of the article. One or more author should take responsibility of the integrity of the work as a whole from inception to published article and should be designated as 'guarantor'.


Conflicts of Interest
All authors of submitting articles to the journal must disclose any conflict of interest they may have with an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Authors should also disclose conflict of interest with products that compete with those mentioned in their manuscript. The Editor will discuss with the authors on an individual basis the method by which any conflicts of interest will be communicated to the readers.

Types of Manuscripts and Limits

  • Original articles: Randomized controlled trials, intervention studied, studies of screening and diagnostic test, outcome studies, cost effectiveness analyses, case-control series, and surveys with high response rate. Up to 3000 words excluding about 30 references and abstract.
  • Review articles (including for Ethics forum, Education forum, E-Medicine, etc.): Systemic critical assessments of literature and data sources. Up to 4000 words excluding about 90 references and abstract. For review articles, include the method (literature search) in abstract as well as in the introduction section.
  • Case reports: new/interesting/very rare cases can be reported. Cases with clinical significance or implications will be given priority. However, mere reporting of a rare case may not be considered. Up to 1000 words excluding references and abstract and up to 10 references.
  • Brief communication: Study with clinical interest or unusual presentation of a disease can be sent. Up to 1500 words and 15 references.
  • Letter to the Editor: Should be short, decisive observation. They should not be preliminary observations that need a later paper for validation. Up to 500 words and 5 references.
  • Announcements of conferences, meetings, courses, and other items likely to be of interest to the readers should be submitted with the name and address of the person from whom additional information can be obtained.

 When you submit an article, the following items must be included. Manuscripts that do not adhere to the following instructions will be returned to the corresponding author for technical revision before undergoing peer review.

Unblinded Title Page/First Page File/covering letter: All information which can reveal your identity should be here. Use text/rtf/doc files. Do not zip the files. Provide the highest degree of each author. The covering letter must include

A full statement to the editor about all submissions and previous reports that might be regarded as redundant publication of the same or very similar work. Any such work should be referred to specifically, and referenced in the new paper. Copies of such material should be included with the submitted paper, to help the editor decide how to handle the matter.

A statement of financial or other relationships that might lead to a conflict of interest, if that information is not included in the manuscript itself or in an authors' form

A statement that the manuscript has been read and approved by all the authors, that the requirements for authorship as stated earlier in this document have been met, and that each author believes that the manuscript represents honest work, if that information is not provided in another form (see below); and

The name, address, and telephone number of the corresponding author, who is responsible for communicating with the other authors about revisions and final approval of the proofs, if that information is not included on the manuscript itself.

Images: Submit good quality color images. Each image should be less than 400 kb in size. Size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1024 x 760 pixels or 4-5 inches). Image format jpeg is acceptable. Do not zip the files.

The contributors' form and copyright transfer form (template provided below) has to be submitted in original with the signatures of all the contributors within two weeks from submission via courier, fax, post or email as a scanned image. Hard copies of the images (one set) with high resolution and good contrast, for articles submitted online, should be sent to the journal office only if the article is accepted or if the editor requests for them.


The title page should carry 

Type of manuscript (e.g. Original article / Review article / Case Report) 

Title of the article (Title case, Bold, Font –Times New Roman, Size – 14).

Running title or short title not more than 50 characters;

(Sentence case, Bold, Font –Times New Roman, Size – 12)

Name of the authors followed by Initial, affiliation of authors followed by name of the department(s) and institution(s) Example 

Senthil Kumar B superscript 1, Deepti Shastri superscript 2.

superscript 1 Assistant Professor, Department of Anatomy, VMKV Medical College & Hospital, Salem

superscript 2 Professor and HOD, Department of Anatomy, VMKV Medical College & Hospital, Salem

Name, address, phone numbers, facsimile numbers and e-mail address of the author responsible for correspondence for the manuscript.

The total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references and abstract).

Mention the Life Membership Number of the first author.


(Sentence case, Bold, Font –Times New Roman, Size – 12, Line spacing – Double line spacing)

Structured abstract with subheadings as follows


Aim & Objectives

Materials & Methods



Keywords words – 3 to 8 below abstract


Title - (Title case, Bold, Font –Times New Roman, Size – 14).

Article - (Font –Times New Roman, Size – 12, double line spacing, Standard units, Italics used only for species e.g Homo sapiens).

Subheadings of the article



 Mention about ethical clearance if applicable

 Mention about statistical test used for analysis of data if applicable


 Tables and figures should be uploaded separately in online submission

 Tables and figures should be included in the reults in the article for submission to editors mail

 Legends should be above tables and figures

  (Sentence case, Bold, Font –Times New Roman, Size – 12 avoid italics


              Table 1. Histopathological examination.

               Figure 1. Microscopic structure of liver.

 Tables and figures should be referred too in the text

 Tables with grids for rows and columns


There should be no repetition of data in tables/ graph and the text


 Vancouver style

Should be cited in the text by Arabic numerals without brackets, in superscript after fullstop (e.g) Renal stones form twice as often in men as women.1,2,3

 Six authors have to be quoted before using the terminology et al

 Format for writing references

Journal article (e.g)

Mahdi AA, Bano F, Singh R, Singh RK, Siddiqui MS, Hasan M. Seminal plasma superoxide dismutase and catalase activities in infertile men. Journal of Medical Sciences Research. 1999; 2(7): 201–203.

Text book : Chapter in edited book (e.g)

Gleeson M. Head and Neck. In: Susan Standring (ed.). Grays’s Anatomy – The anatomical basis of clinical practice. 41st ed. London: Elsevier; 2016. p. 404-686.

Online Journal articles (e.g)

Abalos E, Carroli G, Mackey ME. The tools and techniques of evidence based medicine. Best Pract Resclin Obstet Gynaecol. 2005;19(1): 15-26. Doi: 10.1016/ j.bpogyn.2004.10.008.

Case Reports

Case reports must meet all of the following criteria:

  1.  The case should be one that is highly unusual, very unique, underreported in the literature and;
  2.  The case report must present as a challenging diagnostic and therapeutic problem and;
  3.  The case report must have significant educational value including the ability to perhaps change a clinician's traditional method of handling such a case and;
  4.  The case report's interest to the reader should be significant.

Preparation of Case Reports Follow the standard format for the article (Abstract, Key-words, Introduction, Case History, Discussion and References).


Covering letter

  • Signed by all contributors
  • Previous publication / presentations mentioned
  • Source of funding mentioned
  • Conflicts of interest disclosed


  • Middle name initials provided
  • Author for correspondence, with e-mail address provided
  • Number of contributors restricted as per the instructions
  • Identity not revealed in paper except title page (e.g. name of the institute in Methods, citing previous study as 'our study', names on figure labels, name of institute in photographs, etc.)

 Presentation and format

  • Double spacing
  • Margins 2.5 cm from all four sides
  • Title page contains all the desired information
  • Running title provided (not more than 50 characters)
  • Abstract page contains the full title of the manuscript
  • Abstract provided (about 150 words for case reports and 250 words for original articles)
  • Structured abstract provided for an original article
  • Key words provided (three or more)
  • Introduction of 75-100 words
  • Headings in title case (not ALL CAPITALS)
  • The references cited in the text should be after punctuation marks, in superscript without square bracket.
  • References according to the journal's instructions, punctuation marks checked
  • Send the final article file without ‘Track Changes’


Language and grammar

  • Uniformly American English
  • Write the full term for each abbreviation at its first use in the title, abstract, keywords and text separately unless it is a standard unit of measure. Numerals from 1 to 10 spelt out
    • Numerals at the beginning of the sentence spelt out
    • Check the manuscript for spelling, grammar and punctuation errors
    • If a brand name is cited, supply the manufacturer's name and address (city and state/country).
    • Species names should be in italics

Tables and figures

  • No repetition of data in tables and graphs and in text
  • Actual numbers from which graphs drawn, provided
  • Figures necessary and of good quality (colour)
  • Table and figure numbers in Arabic letters (not Roman)
  • Labels pasted on back of the photographs (no names written)
  • Figure legends provided (not more than 40 words)
  • Patients' privacy maintained (if not permission taken)
  • Credit note for borrowed figures/tables provided
  • Write the full term for each abbreviation used in the table as a footnote

Publication Charges

The first author of every article is required to be a life member of Society for Basic Medical Sciences. Currently, the life membership fee is Rs 3000 (Rupees three thousand only). Once the article is accepted for publication, NJBMS asks member authors to pay a publication fee of Rs. 2500 per accepted research article and DOI will be assigned for each article. For colour photographs/ diagrams, a charge of Rs 500 (Rupees five hundred only) per photograph subject to a maximum of Rs 3000 (Rupees three thousand only).Consideration of the paper for peer review and editing process is not related to payment of the fee. Publication fee is asked for only after a paper is accepted.

Publication charges can be done by NEFT and a communication should be sent to Editor in Chief

Details of NEFT given below

Name of the bank - Indian Bank 

Branch - Periyaseeragapadi


Account number - 915027424

IFSC code - IDIB000P221

Micr code - 636019201


Corresponding authors of accepted articles are supplied printer’s galley proofs. Corrections on the proofs should be restricted to printing errors only and no substantial changes should be made at the proofs stage. 



Ø  Experiments on laboratory animals should follow the ICMR’s guidelines and Guidelines of the Committee for the Purpose of Control and Supervision of Experiments on Animals (CPCSEA) . Animal studies must adhere to Good Laboratory Practice (GLP) which is described in ICH (International Council on Harmonization) guidelines. As per the ICH guidelines the use of animals has to be reduced in accordance with ‘3R’ principles (Reduce, Refine, and Replacement)

Ø  Standard operative procedures should be thoroughly followed for animal studies. Animal experiments should be performed by well trained and qualified staff that will follow the norms of Good Laboratory Practice (GLP).

Ø  Details regarding the source of animals, strain, age, sex, housing and nutrition should be provided. A justification for using animals, the number of animals used for the research, procedures or drugs used should be clearly mentioned in the manuscript. The source of animals, plant products with purification methods, equipments used with the manufacturers details   should be clearly mentioned. The drugs and chemicals used should be precisely identified, including generic name(s), dosage(s) and route(s) of administration.

Ø  Information on the care and use of laboratory animals and animal house details with Registration number should be provided if needed. Study period and place of the study should be mentioned properly.


                All the manuscripts that are submitted for publication in NJBMS must include certificate of Ethical Clearance from the Institutional Ethical Committee/ Institutional Review Board. It is mandatory that the researchers must include an informed written consent from the study participants. The journal affirms that the confidentiality of the personal details of the study participants shall be maintained. Extreme care should be taken to avoid violation of human rights of participants of the study. Provision of compensation to volunteers participating in the study shall be according to ICMR guidelines.

Copyright form / Contributors form in PDF

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Editor in Chief of NJBMS Dr.Deepti Shastri, Professor and Head, Department of Anatomy, Academic Co-ordinator for Pre and Paraclinical Sciences, VMKV Medical College & Hospital, Salem.

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